Turning your attention to how you'll deliver your event, it’s good to make sure you have everything you need and have set your game plan for what happens on the day.
A great way to capture your event is through photography. Photos can be used in your service promotion, social media and annual reports. They also provide a visual of your event that you can refer to for planning other events.
Keep in mind the subject matter of your event. If it is a sensitive topic, taking photos may not be appropriate and could make your attendees uncomfortable
Important: Make sure you have consent to photograph attendees before doing so. It is important to inform them in advance or at the door of the intention to take photos and give them the option to decline having their picture taken.
Before your in-person event, it is important to do a thorough walkthrough of your event venue, ensuring all spaces are prepared. Consider if you need signage to point attendees to the right place. Map out the venue so that you know what the set-up will be on the day, such as where the registration table will be and where the presenter will stand.
If your event is online, we recommend running a rehearsal with all presenters. This allows presenters to learn or refresh their online presenting skills, and make sure that they have the right software for your event. Remind them to consider where they will present from. Ideally, present online from a quiet room with good lighting and a strong internet connection.
Set a game plan for the event and divide up roles if you can. There can be a lot to think about while your event is running and you may forget to do things in the flurry of activity, but extras like attendee feedback and photos are great to have.
It’s important to be clear about roles and responsibilities. A run-sheet can help you to manage setting up and delivering your event. We have put together an event run-sheet template (link) to help you with this.
When it comes to presenting, the number one thing is to keep your audience in mind. Consider their circumstances and why they are at your event. More than once, we’ve seen a good presentation flop because it was wrong for the audience.
Our biggest advice is don’t be too legal. We know, we know… this is Law Week! But legal jargon can be alienating to audiences, and they may not understand how this relates to them. Reflect on the question; what will the audience engage with most?
The Energy and Water Ombudsman did this well when connecting with a regional senior audience. The first thing they asked was; ‘Who wants their energy bill to be cheaper?’ Ears immediately perked up.
Some key things to remember when presenting:
In our resources, we’ve included a Victorian Law Week PowerPoint template you can use to put your slides together.
